VILLAGE HALL BOOKING CONDITIONS AND ADDITIONAL INFORMATION

1. All Charges shall be paid before the key is handed over. Payment by cash or cheque payable to Charlton Marshall Village Hall.
2.  The person or organisation to which the Hall is let shall be responsible for: –

  • Its proper and orderly use and for the observance of any Licensing Regulations or other legal requirements governing such use.
  • Ensuring that noise is kept to a reasonable level, both during the function, and when leaving the premises and car park.
  • Leaving the Hall clean and tidy including removal of all rubbish.
  • Ensuring that all doors are locked, windows closed and lights and fires turned off.
3. They will be liable for any damage to the Hall or centents & any loss or damage must be reported to the booking secretary as soon as resonably practical after the function or a caretaker’s fee may be charged.(No stilettos heels in the hall please, they damage the floor).
4. Where a deposit is charged it will be returend when the committee are satisfied as to the subsequent condition of the Hall. Alternatively it may be forfeited to cover the cost of any necessary replacement or repairs.
5. For evening events ALL MUSIC must stop by 11pm and the Hall vacated by 11:30pm (The only exception to this is New Year’s Eve).
6. The Committee reserve the right for any Committee member to enter the Hall during the function to ascertain that the above conditions are being complied with.
7. The Committee reserve the right to refuse to let the Hall to any person or organisation.

HALL CAPACITIES

The maximum capacity permitted by the Hall’s Insurers for each type of function held is 100.

CLEANING MATERIALS
Cleaning materials for the hall are kept in a cupboard immediately inside the main door.
Please clean up after your function and TAKE YOUR RUBBISH HOME (THE HALL DOES NOT BENEFIT FROM A TRADE REFUSE COLLECTION)
TEA TOWELS

Please bring your own tea towels (Due to food hygiene regulations we are no longer able to provide them).

ELECTRICAL SOCKETS

ALL electrical sockets in the hall (including on the stage) are to be turned off and the plug removed and not the plug just being pulled out and the switch left on.

LIGHT SWITCHES

There are four light switches situated in the entrance lobby: –

  • A push button switch with a timer delay, this is intended for use at the end of an evening function to allow sufficient time for the last person to turn off the other lights, lock up the hall and close the gates before the light is automatically extinguished.
  • A switch for the middle pair of florescent lights in the main body of the hall
  • A switch for the lobby light
  • A switch with neon indicator for the car park flood light and other outside lights

The white 3-gang switch just inside the stage door controls the remaining lights in the hall.

The toilet lights are switched on and off automatically by movement sensors.

The fuse box (containing trip switches) is located in the dressing room at the side of the stage.

CEILING FANS

The switches for the ceiling fans are located above the door next to the stage.

They can be used in the winter to re-circulate the warm air as well as for cooling in the summer.

ELECTRIC CATERING URN
To heat the water, turn the knob to maximum, when the water has reached boiling point (approx 45 minutes) turn the knob to setting No. 2 to keep it at simmering. Do not move the urn once it has been filled!
FIRST AID KIT

This is located above the wash hand basin in the kitchen

CAR PARK GATES

When the car park is in use the gates MUST be hooked back properly and not left swinging. The last person to leave the car park should close the gates correctly.

TELEPHONE
The nearest public telephone is alongside the A350 near the bottom of the hall car park
FIRE ASSEMBLY POINT

In the event of a fire please leave the hall grounds and assemble outside the garages in Green Close.

ENTERTAINMENT

The following items of entertainment equipment and special effects are NOT PERMITTED to be used within the village hall or its boundaries: –

  • Bouncy Castles
  • Pyrotechnics
  • Snow Machines
  • Bubble Machines
  • Foam Machines

If you wish to use anything else which isn’t listed above please check with the booking secretary/Village Hall committee when booking to make sure that it is allowed to be used for your event.